Jan van Gemert

Research meetings

Motivation. I have found that my time needs managing: more than 20 people (MScs, PhDs, Postdocs) want to meet with me regularly. In addition, I teach 3 classes, there are research project meetings, staff meeting, lab meetings, and appointments with others. And then I still have to find time to do my own work.

Solution. Lets try to make our meetings efficient, and follow this checklist:

  • You are responsible for planning a meeting with me.
  • Do not email me for a meeting, reserve a 30 min slot online.
  • Create an online location that I can access and comment, where you keep notes (e.g.: notes in git or a Google doc).
  • You are responsible for your project and thus for focusing my attention where you want it to go.
  • The 30 min will be spent like this:
    • 01 - 10 minutes: You present slides with these 3 topics: 1. Progress (previous ToDos) 2. Problems 3. Planning.
    • 10 - 25 minutes: Discussion.
    • 25 - 30 minutes: You write down concrete new ToDos online for next time.
    • 30 minutes: the meeting ends.
  • Please arrive on time and enter my office, no matter if I am in another meeting or on the phone.
  • My day is tightly packed. If for whatever reason you are late (train delay, flat tire, etc.) this is unfortunate, but please realise I cannot reschedule my appointments.

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